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 Ready to resign? Found-U is here to help you navigate this important step in your career transition. Even after a face-to-face conversation with your employer, a professional resignation letter is required. This letter serves as a formal record, confirming your intent to leave.

A resignation letter doesn't need to be complex—short, direct, and respectful is the best approach. Here's how to create a letter that maintains your professionalism and leaves a lasting positive impression.

Your resignation letter should include these key elements:

• Date
• Your Address
• Employer’s Details (Name, Title, Organisation, Address)
• Reason for Leaving (Optional, but recommended for transparency)
• Notice Period & Last Working Day
• Thank You and Closing Remarks

While the letter should confirm that you’re leaving and state your notice period, it’s also a chance to show appreciation and confirm your continued professionalism during your notice period.

Example Text:
“If there are specific tasks or areas you’d like me to focus on during my notice period, please let me know.”

This is also a great opportunity to acknowledge colleagues who supported your career.

Example Text:
“I would like to extend my gratitude to [colleagues’ names] for their guidance and support during my time at [company], which has been instrumental in shaping my career.”

Use this simple and professional template from Found-U to submit your resignation:

[Your Name]
[Your Address]
[Date]

[Recipient Name]
[Recipient Title]
[Organisation Name]
[Organisation Address]

Dear [Manager’s Name],

Please accept this letter as my formal resignation from the position of [Job Title] at [Company Name]. In accordance with my employment contract, I will serve my [notice period], and my last working day will be [insert date].

I would like to take this opportunity to thank you for the support and opportunities provided during my time here. If there are any specific areas or tasks you’d like me to prioritize during my notice period, please feel free to let me know.

I hope to leave on a positive note and look forward to maintaining a professional relationship. I would also appreciate it if you could provide me with a reference in the future.

Yours sincerely,
[Your Name]

Whether your time at the company was positive or not, your resignation letter should remain professional and neutral. A well-written resignation letter ensures you maintain a good relationship with your employer and leaves the door open for future opportunities or references.

When crafting your resignation letter, remember to:

• Stay Positive: Avoid mentioning any negative experiences or grievances, as this can affect the relationship during your notice period.
• Keep it Concise: Your employer is likely busy and doesn’t need an overly detailed letter. Stick to the necessary information, keeping it short and professional.

1. Maintain Professionalism: Even if you’re leaving for negative reasons, keep the tone of your letter polite and positive.
2. Express Gratitude: Acknowledge the opportunities you’ve had and express appreciation, even if it’s just for the experience.
3. Follow Company Procedure: Ensure your letter meets your current employer's resignation policy and timelines.

At Found-U, we not only help you transition out of your current role but also support you in finding your next great opportunity. Create a free profile on Found-U, and we’ll send you job alerts, provide CV assistance, and more. Start your journey to a better job today with Found-U!